HOW TO HIRE · REMOVALS & STORAGE · CHECKED OCTOBER 2026
How to hire a document storage provider in Ireland
The checks, the questions and the paperwork.
A document storage in Ireland costs €1–€6 per box, typically around €3. Here is how to check that in a minute, what to ask before you book, and what you must be handed when the job is done.
- Search and compare — no account needed
- Nearest to you first
- One score from Google, Trustpilot and Locufy reviews
THE 60-SECOND VERSION
Hiring a document storage provider in five steps
- Are you a trader, and can I see that in writing?No register covers document storage provider work, so trader status is what your consumer rights hang on — retrieval and Delivery — clients can often request retrieval and delivery services for stored documents.
- How does volume of documents change the price?Each addition is small, but they add up across the job. — ask before the quote rather than after.
- How does duration of storage change the price?An extra hour on the day is usually charged at the same rate. — ask before the quote rather than after.
- How does additional services like retrieval or shredding change the price?It is worth being specific about when you ask for a price. — ask before the quote rather than after.
- What is not included?Shredding Services — some document storage companies provide shredding services for documents that are no longer needed — get the exclusions named in the quote, because a document storage provider job is priced on what was agreed and not on what was assumed.
BEFORE YOU BOOK
Check before you book
No register applies
NO LICENCE APPLIES TO REMOVALS FIRMS. The protection is the insurance, and the word to listen for is GOODS IN TRANSIT — public liability does not pay for your own property being damaged in their van. Trade membership of the Irish Association of Movers is voluntary and brings a complaints route.
Look for the trader badge and the ID-checked badge on the Locufy profile — both are checked by us, not claimed by the provider.
What to check instead
GOODS IN TRANSIT cover and its limit per item and in total — a €10,000 total on a four-bedroom move is not cover, it is a gesture; Whether the limit falls for items you pack yourself, which it usually does; A written inventory before loading, signed by both of you; How a claim is made and within what deadline — often days, not weeks; Whether the crew on the day are employees or casual labour; For storage, who insures the goods while stored and against what.
Ask for each of these before you agree a price, and get the answers in the same message as the quote.
Insurance
Expect goods in transit and public liability, with the limits named. From a company, ask for the insurer, the limit and the VAT number, and ask who actually attends: the team that turns up may be employed, subcontracted or both, and only one of those is supervised by the firm you are paying.
Ask to see the current certificate of insurance — the insurer's name, the limit and the date it runs to.
Trader or private seller
Under the Consumer Rights Act 2022 a trader must tell you they are a trader, and your consumer rights — work carried out with reasonable skill and care, and a cooling-off period on a contract agreed in your home or online — apply to traders and not to private sellers. On Locufy the trader status is shown on the profile.
Look for the trader badge on the Locufy profile, and ask anyone else for it in writing before you agree a price.
VAT
VAT at 23%, the standard rate Revenue publishes for this service. Ask whether the price you were given includes it. A trader under the €42,500 registration threshold does not charge it; one over it must, and must show it separately.
Ask whether the figure you were given includes it, and for the VAT number if they are registered — Revenue publishes the rate for this service. revenue.ie →
A good answer: No register covers document storage provider work, so trader status is what your consumer rights hang on — retrieval and Delivery — clients can often request retrieval and delivery services for stored documents.
A good answer: Each addition is small, but they add up across the job. — ask before the quote rather than after.
A good answer: An extra hour on the day is usually charged at the same rate. — ask before the quote rather than after.
A good answer: It is worth being specific about when you ask for a price. — ask before the quote rather than after.
A good answer: Shredding Services — some document storage companies provide shredding services for documents that are no longer needed — get the exclusions named in the quote, because a document storage provider job is priced on what was agreed and not on what was assumed.
A good answer: Expect goods in transit and public liability, with the limits named — inventory Management — many document storage providers offer inventory management systems that allow clients to track and manage their stored documents.
A good answer: A written scope and a price before the document storage provider starts, and an itemised invoice after — secure Storage Facilities — document storage services typically utilize secure facilities designed to protect sensitive information.
Getting the quote right
- Volume of documents — each addition is small, but they add up across the job.
- Duration of storage — an extra hour on the day is usually charged at the same rate.
- Additional services like retrieval or shredding — it is worth being specific about when you ask for a price.
- Access ease — the harder the place is to get into, the longer the visit takes.
- In writing before anyone starts — a message on Locufy counts
- What is NOT included, named
- Who actually attends, and whether they are employed or subcontracted
- The VAT number, and whether it checks out on the Revenue register
Walk away if
- They will not talk about it: volume of documents — each addition is small, but they add up across the job
- They will not talk about it: duration of storage — an extra hour on the day is usually charged at the same rate
- They will not talk about it: additional services like retrieval or shredding — it is worth being specific about when you ask for a price
- A price for the document storage provider before anyone has asked the size, the access or the condition of what they are working on
- Cash only, or a large deposit before anything at all has started
- No written quote, or one that moves once the document storage provider has begun
What a document storage provider costs: €1–€6 per box
The figures are for the job, per box, and a quote for your own is the only number that binds anyone. Residential document storage and Commercial document storage each carry their own band. Document Storage price guide →
Guide prices compiled by the Locufy team from published Irish and UK provider price lists and 2026/27 cost guides. Updated 2026.
KNOW WHAT TO LOOK FOR? NOW FIND ONE
Document storage providers near you, with the badges that matter shown
ID checked, trader status and one score from every review — on the card, before you message anyone. Nearest first. No account needed to look.
Or post the job free and let them come to you.
- Look firstVolume of documents — each addition is small, but they add up across the job — that is what the document storage provider is judging on the first visit, and a price given without it is a guess.
- Agree what is being doneDuration of storage — an extra hour on the day is usually charged at the same rate — put in writing before anyone starts, because it is the document you both read back at the end.
- The work itselfAdditional services like retrieval or shredding — it is worth being specific about when you ask for a price — and anything found on the day that was not in that is priced before it is started.
- Check it togetherAccess ease — the harder the place is to get into, the longer the visit takes — walked against the written scope rather than against the feeling of it, while the document storage provider is still there.
- What you are handedThe itemised invoice and any guarantee on the workmanship and the parts, check if the storage facility is secure and has appropriate safety measures in place.
- Secure Storage Facilities
- Document storage services typically utilize secure facilities designed to protect sensitive information.
- Inventory Management
- Many document storage providers offer inventory management systems that allow clients to track and manage their stored documents.
- Shredding Services
- Some document storage companies provide shredding services for documents that are no longer needed.
- Retrieval and Delivery
- Clients can often request retrieval and delivery services for stored documents.
- Document Shredding
- Secure shredding services to dispose of sensitive documents that are no longer needed.
- Digital Document Conversion
- Converting physical documents into digital format for easier access and storage.
AFTER
When the job is done
Hiring a document storage provider: questions people ask
The cost of document storage can vary based on factors such as the volume of documents, the duration of storage, and additional services like retrieval or shredding. Higher volumes or specialised handling may increase costs.
Document storage duration can vary from short-term to long-term, depending on the client's needs. Many providers offer flexible contracts, allowing businesses to adjust their storage duration as necessary.
Some document storage providers offer emergency or same-day services, although this may come at a premium cost. It's best to check with your chosen provider for availability and pricing.
Yes, many document storage companies allow you to bundle services, such as storage and shredding or retrieval. This can often result in discounts or more efficient service.
Out of scope items usually include non-paper documents like digital files or items that require special handling, such as hazardous materials. Always clarify with your provider what is included in their service.
NO LICENCE APPLIES TO REMOVALS FIRMS. The protection is the insurance, and the word to listen for is GOODS IN TRANSIT — public liability does not pay for your own property being damaged in their van. Trade membership of the Irish Association of Movers is voluntary and brings a complaints route.
MORE GUIDES