HOW TO HIRE · EVENTS & ENTERTAINMENT · CHECKED OCTOBER 2026
How to hire a corporate event planner in Ireland
The checks, the questions and the paperwork.
A corporate event planner in Ireland costs €1,500–€12,000 per event, typically around €4,000. Here is how to check that in a minute, what to ask before you book, and what you must be handed when the job is done.
- Search and compare — no account needed
- Nearest to you first
- One score from Google, Trustpilot and Locufy reviews
THE 60-SECOND VERSION
Hiring a corporate event planner in five steps
- Are you a trader, and can I see that in writing?No register covers corporate event planner work, so trader status is what your consumer rights hang on — vendor Management — from catering to audiovisual services, a Corporate Event Planner will coordinate with various vendors to secure the best services at competitive prices.
- How does scale change the price?The larger the job, the more hours it takes to finish. — ask before the quote rather than after.
- How does complexity of the event change the price?Unusual work is quoted higher because it cannot be estimated from habit. — ask before the quote rather than after.
- How does specific services required change the price?An upgraded package costs more because it includes more. — ask before the quote rather than after.
- What is not included?Venue Selection and Coordination — choosing the right venue is crucial for any corporate event — get the exclusions named in the quote, because a corporate event planner job is priced on what was agreed and not on what was assumed.
BEFORE YOU BOOK
Check before you book
No register applies
NO REGISTER APPLIES TO DJS, BANDS, MARQUEE HIRERS OR ENTERTAINERS. What exists instead is insurance that venues demand and music licensing that the VENUE normally holds through IMRO and PPI, not the performer.
Look for the trader badge and the ID-checked badge on the Locufy profile — both are checked by us, not claimed by the provider.
What to check instead
Public liability insurance at the level YOUR VENUE requires — ask the venue first, then the supplier, because the venue sets the number; For anything with a structure or a ride, the inspection or test certificate; A written contract with the date, the hours, the set-up time and the overtime rate; What happens if they are ill — a named arrangement, not reassurance; Whether they have played your venue before, and what the power and access are like; PAT testing on their equipment, which many venues ask to see.
Ask for each of these before you agree a price, and get the answers in the same message as the quote.
Insurance
Expect public liability, and employer's liability if they bring crew. From a company, ask for the insurer, the limit and the VAT number, and ask who actually attends: the team that turns up may be employed, subcontracted or both, and only one of those is supervised by the firm you are paying.
Ask to see the current certificate of insurance — the insurer's name, the limit and the date it runs to.
Trader or private seller
Under the Consumer Rights Act 2022 a trader must tell you they are a trader, and your consumer rights — work carried out with reasonable skill and care, and a cooling-off period on a contract agreed in your home or online — apply to traders and not to private sellers. On Locufy the trader status is shown on the profile.
Look for the trader badge on the Locufy profile, and ask anyone else for it in writing before you agree a price.
VAT
VAT at 23%, the standard rate Revenue publishes for this service. Ask whether the price you were given includes it. A trader under the €42,500 registration threshold does not charge it; one over it must, and must show it separately.
Ask whether the figure you were given includes it, and for the VAT number if they are registered — Revenue publishes the rate for this service. revenue.ie →
A good answer: No register covers corporate event planner work, so trader status is what your consumer rights hang on — vendor Management — from catering to audiovisual services, a Corporate Event Planner will coordinate with various vendors to secure the best services at competitive prices.
A good answer: The larger the job, the more hours it takes to finish. — ask before the quote rather than after.
A good answer: Unusual work is quoted higher because it cannot be estimated from habit. — ask before the quote rather than after.
A good answer: An upgraded package costs more because it includes more. — ask before the quote rather than after.
A good answer: Venue Selection and Coordination — choosing the right venue is crucial for any corporate event — get the exclusions named in the quote, because a corporate event planner job is priced on what was agreed and not on what was assumed.
A good answer: Expect public liability, and employer's liability if they bring crew — event Concept Development — A Corporate Event Planner will work with you to develop a unique theme and concept for your event.
A good answer: A written scope and a price before the corporate event planner starts, and an itemised invoice after — incentive Trip Planner — organises trips and experiences as rewards for employees or clients, focusing on creating memorable experiences.
Getting the quote right
- Scale — the larger the job, the more hours it takes to finish.
- Complexity of the event — unusual work is quoted higher because it cannot be estimated from habit.
- Specific services required — an upgraded package costs more because it includes more.
- Venue choice — the choice of style changes the skill the job needs.
- In writing before anyone starts — a message on Locufy counts
- What is NOT included, named
- Who actually attends, and whether they are employed or subcontracted
- The VAT number, and whether it checks out on the Revenue register
Walk away if
- They will not talk about it: scale — the larger the job, the more hours it takes to finish
- They will not talk about it: complexity of the event — unusual work is quoted higher because it cannot be estimated from habit
- They will not talk about it: specific services required — an upgraded package costs more because it includes more
- A price for the corporate event planner before anyone has asked the size, the access or the condition of what they are working on
- Cash only, or a large deposit before anything at all has started
- No written quote, or one that moves once the corporate event planner has begun
What a corporate event planner costs: €1,500–€12,000 per event
The figures are for the job, per event, and a quote for your own is the only number that binds anyone. Conference planner and Corporate retreat coordinator each carry their own band. Corporate Event Planner price guide →
Guide prices compiled by the Locufy team from published Irish and UK provider price lists and 2026/27 cost guides. Updated 2026.
KNOW WHAT TO LOOK FOR? NOW FIND ONE
Corporate event planners near you, with the badges that matter shown
ID checked, trader status and one score from every review — on the card, before you message anyone. Nearest first. No account needed to look.
Or post the job free and let them come to you.
- Look firstScale — the larger the job, the more hours it takes to finish — that is what the corporate event planner is judging on the first visit, and a price given without it is a guess.
- Agree what is being doneComplexity of the event — unusual work is quoted higher because it cannot be estimated from habit — put in writing before anyone starts, because it is the document you both read back at the end.
- The work itselfSpecific services required — an upgraded package costs more because it includes more — and anything found on the day that was not in that is priced before it is started.
- Check it togetherVenue choice — the choice of style changes the skill the job needs — walked against the written scope rather than against the feeling of it, while the corporate event planner is still there.
- What you are handedThe itemised invoice and any guarantee on the workmanship and the parts, catering needs — it is the part of the job hardest to judge from a photograph.
- Event Concept Development
- A Corporate Event Planner will work with you to develop a unique theme and concept for your event.
- Venue Selection and Coordination
- Choosing the right venue is crucial for any corporate event.
- Vendor Management
- From catering to audiovisual services, a Corporate Event Planner will coordinate with various vendors to secure the best services at competitive prices.
- Conference Planner
- Specialises in organising large-scale conferences, including venue selection, speaker coordination, and attendee registration.
- Corporate Retreat Coordinator
- Focuses on planning off-site retreats for team building, including logistics, accommodation, and activities.
- Product Launch Specialist
- Handles the planning and execution of events specifically aimed at introducing new products to the market.
AFTER
When the job is done
Hiring a corporate event planner: questions people ask
The cost can vary based on the scale and complexity of the event, location, and specific services required. Additional elements like catering, entertainment, and venue choice can significantly impact the overall budget.
The duration of planning can range from a few weeks to several months, depending on the event size and details. Larger events typically require more time for coordination and logistics.
While general event planners can handle many aspects, a specialist may be necessary for complex events, such as those requiring specific technical expertise or compliance with regulations. It’s important to assess the event's requirements.
Many planners offer emergency or same-day services, but availability may be limited. It's best to reach out as soon as possible if you need urgent assistance.
Yes, many planners can manage various aspects of your event, including venue, catering, and entertainment, providing a streamlined service that can save time and effort. Look for planners with relevant experience in your specific industry.
Out of scope tasks might include specific technical services like electrical installations or structural work, which require licensed professionals. It's crucial to clarify the planner's services during initial discussions.
MORE GUIDES